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Handbook

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Image Review Meeting

At this meeting, the members of the Arts Selection Committee shall:

Image Review Procedures

Preliminary Blind Review

The Committee shall complete a preliminary blind review of a representative sample of images to get an overall sense of all the submissions. Artists shall remain anonymous and referred to by number only. No discussion shall occur at this point. The Committee may take brief notes.

Second Blind Review

The Committee shall complete a second blind review of the images based solely on demonstrated artistic excellence as determined by each Committee member in consultation with the visual art representative(s). Artists shall remain anonymous. Information regarding medium and scale shall be given. Other information may be discussed. The following elements shall be considered in the determination of artistic excellence and shall serve as a guide for consideration and discussion.

Third Review

The Committee shall discuss those artists who have been identified for further consideration; resumes may be reviewed. After consultation with the Visual Art Representative(s), the Committee shall eliminate those artists that do not meet the criteria for artist submissions, in that they do not possess adequate training or experience for the project.

The Committee shall proceed through as many rounds of review, discussion and elimination as necessary, to decide upon artwork(s) to purchase and/or 1 to 4 finalists from whom to request Proposals or Presentations.

Artwork/Finalist Selection

After the images have been reviewed, the Committee shall decide to:

Purchase of Existing Pieces

For each piece selected for purchase, the artist shall supply:

Finalist Review Methods

The Committee shall select one (1) of the two (2) following methods to review finalists. All finalists shall be reviewed using the same method, either Presentation or Proposal.

Artist Presentations
This method allows the Committee to take a closer look at the background, previous works, and artwork style of each finalist, i.e., the Committee reviews/selects the artist rather than the artwork. Finalist Presentations may be scheduled within two (2) to six (6) weeks of the Image Review Meeting, at the convenience of the Committee and the finalists. The Committee shall work with the selected artist(s) to develop a proposal and then choose the actual artwork for the site.
Site-specific Proposals
With this method each finalist shall present what he/she proposes to do with the site. This method reviews/selects the proposed artwork, rather the artist. Finalists shall be provided with sufficient information about the facility and its design, materials and construction to assist with the creation of their proposals. All finalists shall be given the same information and encouraged to confer with the Committee in the development of their proposals. Proposals shall be presented to the Committee no less than eight (8) weeks after the Image Review Meeting. During and after the Finalist Review Meeting, the Committee shall work with the selected artist(s) to finalize and implement the chosen artworks.

Submission Requirements for Finalists

All finalists shall submit the following items to be presented to the Committee in the Finalist Review Meeting:

For Artist Presentations, the artist shall include:

For Site-Specific Proposals, the artist shall include:

The Art Selection Committee may also supply additional instructions for the finalists, such as specifications for media, dimensions or themes.

Implementation Expenses

A portion of the project’s art allocation may be set aside for implementation expenses related to the acquisition of artwork. Examples of allowable expenditures include but are not limited to: advertising the project, publicity documents, educational materials, fees for artist presentations or the commissioning of site-specific proposals, signage, selection process administration, and any installation costs that are not the responsibility of the artist. The amount set aside for implementation expenses may be no more than 20% of the project’s art allocation and, of this amount, no more than 15% of the project’s art allocation may be used for selection process administration. This may include contracting with an outside source to administer the selection process. Implementation Expenses shall be reported on the Committee Meetings Report.

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