How to use this rubric

Grant panelists will receive a copy of the rubric as a part of their panelist training materials. The rubric will be employed to ensure as fair and unbiased a panel process as possible. The scoring mechanism defines each of the four criteria scored by panelists: Excellence, Impact, and Management. Within each criterion, benchmark descriptions and corresponding point values are listed to serve as a guide in the scoring process.

Grant applicants can use the rubric as a guideline in completing their applications for the deadline.

Overall consideration for the applications

Value Description Score

Excellent

Strongly demonstrates public value of arts and culture. Merits investment of State of Florida funding.

92 - 100

Good

Satisfactorily demonstrates public value of arts and culture. Merits investment of State of Florida funding.

80 - 91

Fair

Does not sufficiently demonstrate public value of arts and culture. Does not merit investment of State of Florida funding.

61 -79

Weak

Makes an incomplete and/or inadequate case for the public value of arts and culture. Does not merit investment of State of Florida funding. Information is confusing, unclear, and lacks specific details.

0 - 60

Excellence (Up to 40 Points)

Panelists will consider the following application information when evaluating an application for Excellence: the responses to Applicant Mission Statement, and Proposal Description.

Excellent
37 - 40 points		 Good
32 - 36 points		 Fair
25 - 31 points		 Weak
0 - 24 points

Mission statement clearly describes organization and programs/activities fully support the mission

Mission statement describes organization and programs/activities fully support the mission

Mission statement describes organization and programs/activities do not fully support the mission

Mission statement does not clearly describe organization and programs/activities do not fully support the mission

Identifies clear goals and fully measurable objectives and activities

Identifies clear goals and measurable objectives and activities

Identifies goals and limited measurable objectives and activities

Does not identify goals and very minimal objectives and activities

Clearly describes exemplary proposed programs

Clearly describes proposed programs

Describes proposed programs

Proposed programs are unclear

Confident in the ability of the organization to carry out the proposal

Very minimal concerns about the ability of the organization to carry out the proposal

Concerns about the ability of the organization to carry out the proposal

Multiple concerns about the ability of the organization to carry out the proposal

Score:

Impact (Up to 40 Points)

Panelists will consider the following application information when evaluating an application for Impact: the number of proposed events, opportunities for public participation, and counties served; the location of the project/programming; the estimated number of individuals, youth, elders, and artists benefiting; and accessibility.

Excellent
37 - 40 points 		Good
32 - 36 points		 Fair
25 - 31 points		 Weak
0 - 24 points

Provides vital cultural services to community or service area

Provides significant cultural services to community or service area

Provides cultural services to community or service area

Provides minimal cultural services to community or service area

Extensive activities are proposed and are achievable within the grant period

Reasonable activities are proposed and these activities are achievable within the grant period

Limited activities are proposed and/or concerns about the achievability of the activities within the grant period

Very minimal activities are proposed and/or serious concerns about the achievability of the proposed activities during the grant period

Educational and outreach components fully serve the constituency and are appropriate for the program(s) or project(s)

Educational and outreach components serve the constituency, and are appropriate for the program(s) or project(s)

Limited educational and outreach components serve the constituency and are minimally appropriate for the program(s) or project(s)

Very minimal educational and outreach components do not serve the constituency and are not appropriate for the program(s) or project(s)

Very appropriate number of individuals benefiting from the program/project

Appropriate number of individuals benefiting from the program/project

Minimal number of individuals benefiting from the program/project

Very minimal number of individuals benefiting from the program/project
Has completed the Section 504 Self Evaluation Workbook from the NEA in the last 2 years or for 1st time self-evaluations the Abbreviated Accessibility Checklist Has completed the Section 504 Self Evaluation Workbook from the NEA or the Abbreviated Accessibility Checklist in the last 5 years Has completed the Section 504 Self Evaluation Workbook from the NEA or the Abbreviated Accessibility Checklist in the last 6 or more years Has never completed the Section 504 Self Evaluation Workbook from the NEA or the Abbreviated Accessibility Checklist
Has accessibility policy, procedures and complaint process that address non-discrimination on the basis of disability Has accessibility policy, procedures and complaint process that address non-discrimination on the basis of disability Has accessibility policy, procedures and complaint process that address non-discrimination on the basis of disability Does not have accessibility policy, procedures and complaint process that address non-discrimination on the basis of disability
Has a staff person responsible for compliance with Section 504 of the Rehabilitation Act, Americans with Disabilities Act and Florida Statutes 553 Has a staff person responsible for compliance with Section 504 of the Rehabilitation Act, Americans with Disabilities Act and Florida Statutes 553 Has a staff person responsible for compliance with Section 504 of the Rehabilitation Act, Americans with Disabilities Act and Florida Statutes 553 Does not have a staff person responsible for compliance with Section 504 of the Rehabilitation Act, Americans with Disabilities Act and Florida Statutes 553

Score:

Management (Up to 20 points)

Panelists will consider the following application information when evaluating an application for Management: the applicant's reporting history and current compliance, Operating and Proposal Budget, and Evaluation Plan.

Excellent
19 - 20 points 		Good
16 - 18 points		 Fair
13 - 15 points		 Weak
0 - 12 points

Very confident in the organization's fiscal stability and ability to carry out the proposed activities given the operating budget, grant proposal budget, and fiscal information

Very minimal concerns about the organization's fiscal stability and ability to carry out the proposed activities given the operating budget, grant proposal budget, and fiscal information

Concerns about the organization's fiscal stability and ability to carry out the proposed activities given the operating budget, grant proposal budget, and fiscal information

Multiple concerns about the organization's fiscal stability and ability to carry out the proposed activities given the operating budget, grant proposal budget, and fiscal information

Evaluation methods are well-defined, clear, and fully measureable and help the organization achieve its mission and proposed programs.

Measureable evaluation methods help the organization achieve its mission and proposed programs

Evaluation methods are not fully measureable and only minimally help the organization achieve its mission and proposed programs

Evaluation methods are not clear and/or measureable and do not help the organization achieve its mission and proposed programs.

Exemplary reporting history and current compliance

Very minimal concerns about the applicant's reporting history and current compliance

Concerns about the applicant's reporting history and current compliance

Multiple concerns about the applicant's reporting history and current compliance

Very confident in the ability of the applicant to sustain the programs after the grant period

Very minimal concerns about sustainability

Concerns about sustainability

Multiple concerns about sustainability

Score:

This information is available in alternate formats by contacting Sarah Stage at 850.245.6459 or [email protected]