Local Art Selection Committee

The Art in State Buildings Program utilizes an open, transparent and community-based selection process. The local Art Selection Committee is at the heart of that process and is organized by the ASB Administrator. The Committee members represent a variety of stakeholders, including representatives from the local community.

The Committee is responsible for determining the site(s) for placement of artwork, reviewing submitted images of artwork, reviewing presentations and proposals, and making selections of artwork for the new facility. The Committee shall select artworks of high quality that are appropriate to the site and the nature of the agency, and address issues of safety, permanence, maintenance, and value.

Each Committee position shall be represented by a separate individual. Exceptions: in State University System projects, the User Agency Representative may also serve as the ASB Administrator. Also, more than one person may represent the employees of the User Agency as Co-Occupant Representatives.

A majority of Committee members must be present in order to hold a meeting and vote. Each voting Committee position shall have one vote, and the persons holding those positions must be present in order to vote. Committee members who are unable to attend shall send a person with comparable qualifications to replace them for that meeting. The number of required Committee members varies, as explained below.

Committee Members

The amount of a project’s art allocation determines the number of Art Selection Committee members. Agencies with project art allocations of less than $10,000 are not required to use the art selection process in this Handbook but may instead purchase artwork with the advice of the ASB Administrator and other design professionals associated with the project.

For an allocation of $10,000 - $30,000, the Committee shall include:

• 1 ASB Administrator - non-voting
• 1 Project Director - non-voting
• 1 User Agency Representative - voting
• 1 Occupant Representative - voting
• 1 Visual Arts Representative - voting

For an allocation of $30,001 - $100,000, the Committee shall include:

• 1 ASB Administrator - non-voting
• 1 Project Director - non-voting
• 1 User Agency Representative - voting
• 1 Occupant Representative - voting
• 1 Architect - voting
• 2 Visual Arts Representative - voting

Up to five (5) non-voting members may be added to a Local Art Selection Committee to provide additional technical or advisory expertise. When the Department of Management Services builds a new facility and leases it to one or more other state agencies, the DMS agency head may appoint a voting member to the Art Selection Committee.

Committee members shall be ineligible to submit their own artworks for consideration. Members must abide by section 112.3143, Florida Statutes, entitled "Voting Conflicts" if they have any interest in those matters on which they are asked to vote.

Committee Position Descriptions

User Agency Representative - VOTING

The User Agency head, or his/her designee, shall be responsible for bringing the aesthetic, safety, maintenance or other concerns of the user agency to the Committee. This member may serve for one or more ASB projects and shall be designated using the User Agency Representative Designation Form (pdf).

Occupant Representative - VOTING

This member shall be an employee designated by the User Agency Representative, to represent the staff of the new facility and shall be responsible for conveying the opinions of other employees to the Committee. In turn, this individual shall describe the Committee's deliberations to fellow employees. At the discretion of the agency head, multiple employees may serve as Co-Occupant Representatives. However, the position shall only have one vote.

Architect - VOTING

This member is the professional who designed the new facility (or his/her designee) who shall present blueprints and/or a model of the facility, and shall discuss site placement, construction materials, lighting, dimensions, and aesthetic concerns with the Committee.

Visual Arts Representative - VOTING

This member shall be a local community visual arts expert who shall suggest media and potential sites for artwork, recommend specific artists to be solicited, and utilize his/her professional arts background to assist the Committee in judging the artistic quality of the artists' images, presentations, and proposals. The ASB Administrator may request the assistance of Local Arts Agencies in choosing appropriate community visual art experts to serve in this position.

Project Director - NON-VOTING

This member shall be the person in charge of the construction project for the user agency or its designee. The Project Director shall advise the Committee on matters regarding scheduling, purchase orders, contracts with artists, and installation of the artwork. State agency construction architects or university facilities directors, or their designees, may serve as the Project Director.

ASB Administrator - NON-VOTING

This member shall be the primary facilitator of the ASB process who, utilizing public art expertise and training, leads the Committee through facility evaluation, artist search, decision-making, and final selection of artist(s) and artwork(s).